Family Tree Circles Locations

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Oklahoma

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State Offices

Oklahoma State Department of Health
Vital Records Service, Room 117
1000 Northeast 10th
Oklahoma City, OK 73117

Mailing Address:
Oklahoma State Department of Health
Vital Records Service
1000 Northeast 10th
Oklahoma City, OK 73117

Tel: (405) 271.4040
Email: askvr@health.ok.gov
Website

Vital Records consist of births, adoptions, marriages, divorces, and deaths recorded on registers, certificates, and documents. United States Vital Records has additional research guidance on researching and using vital records.

A copy or an extract of most original records can be purchased from the Oklahoma Vital Records State Department of Health or the County Clerk's office of the county where the event occurred.

Remarks: All individuals requesting a certified copy of a record, must present/submit copies of positive signed identification, including, but not limited to, a driver's license, passport or other picture identification.

Amendments and Corrections

Any amendment is subject to certificate review and consideration of any previous amendments to the record, previous court actions as well as administrative actions.

Specific instructions will be made on an individual basis after receipt of proper application, ID and fees.

The regular application process should be adhered to, with an attachment by the applicant of the items desired to change indicating the information as it appears on the record and the information of the requested change.

Remarks: All documents are subject to review, verification and acceptance.

Options to obtain a copy of vital record:

Online Ordering - The state Office of Vital Records Service now offers online ordering of birth certificates. Orders can be placed online with no additional fees.

Turnaround is estimated at 4 weeks from the day the request is received, not including additional time for mailing. Please note that no rush orders are available through this service;

Mail-In - Turn around is estimated at 4 weeks from the day the request is received. However, people are urged to allow sufficient time for delivery for all birth/death records. Mail a check or money order for each certified certificate;

  • Expedited Service

Requests using the U.S. Postal Service will allow processing within 24 to 48 hours.

These services however, must include an envelope with US postage attached or a check payable to the appropriate courier for the total amount of pickup and delivery of the item.

Priority mail will be handled the same method as regular mail.

Walk-In - Same day service is available to walk-in customers. This is the fastest way to obtain a certified copy of vital record;

VitalCheck - Secured online applications to request for vital records, which accepts all major credit card payments, can be made through VitalCheck with an additional charge for their service.


Vital Records

Birth

Location:
Oklahoma State Department of Health
Vital Records Service, Room 117
1000 Northeast 10th
Oklahoma City, OK 73117

Mailing Address:
Oklahoma State Department of Health
Vital Records Service
1000 Northeast 10th
Oklahoma City, OK 73117

Tel: (405) 271.4040
Email: askvr@health.ok.gov
Website

Certified copies of Oklahoma birth certificates are available at the Oklahoma State Department of Health Vital Records Service.

Application for obtaining a birth certificate may be submitted by writing to our office or by visiting one of our office locations.

Fee: $15.00 per copy
Time-frame: since October 1908.
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Remarks: Obtaining a birth certificate by or for fraudulent purposes is punishable by law.

Heirloom Certificates

Oklahoma Statutes provide for the issuance of an Heirloom birth certificate. The Heirloom Birth Certificate is 8 1/2 x 11 with a chocolate brown and mint green color palette bearing a depiction of a red bud - the state tree red bud.

The same eligibility and identify requirements for any birth certificate also apply to the request for an heirloom certificate.

The Heirloom certificate is a commemorative certificate and should not be used for proof of birth or identity for legal purposes.

Fee: $35.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $35.00 each.

For more information contact:
1000 NE 10th Street
Oklahoma City, OK 73117

Phone:(405) 271.4040
E-mail: AskVR@health.ok.gov

Remarks: Oklahoma began filing birth records in October of 1908. It was not mandatory, however, that these records be filed until 1917. Because birth records were not required in years past as they are today for identification, the filing process in many years prior to 1940 are sketchy.

Delayed Birth Certificate

A delayed certificate is a certificate filed for a birth that was not recorded within the first year of birth.

Records not filed in a timely manner can be for a number of reasons and in the majority of cases, is dependent on the date of birth with the need for filing a delayed certificate more prominent for the earlier years when birth records were not established in a timely manner as they are today.

Instructions for obtaining a Delayed Certificate will only be issued after a thorough search of our records for a certificate has been completed.

The applicant must complete the birth application and submit all birth facts, proper ID and searching fees as required.

Fee: $40.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Remarks: An individual born prior to October, 1908 may have filed a delayed birth record but they would have to file the record personally and have a need for the birth record.

Birth Certificate Amendments and Corrections

Fee: $40.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

  • Minor Corrections

Minor errors contained on the certificate, such as the day of birth, minor spelling error i.e. Carol-Carole.

In most instances, can be accomplished by presentation of a variety of established documentation such as early school records, military records, marriage license, child's birth record etc.

These records must be of official record that can be verified and established in accordance with department rules.

  • Major Corrections

Major errors contained on the birth certificate including names that are different, significant date changes changing parents names (see Adoption or Paternity below) are subject to administrative review. A court order may be required.

  • Adoption

Fee: $40.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

An adoption occurs when one or both of the individuals determined at the time of birth to be the natural parent(s) are changed to indicate an individual who is not a natural parent.

The parental information as well as the child's name (if desired) will be updated in accordance with Oklahoma law and upon receipt of the court order.

  • Please note that if an individual was born in another state but adopted in the State of Oklahoma, the Adoption Decree is forwarded to that state of birth for processing.

  • If a child was born in Oklahoma but adopted in another state, the Adoption Decree will be forwarded to the State of Oklahoma for processing. We do not maintain birth records for individuals born in other states.

When an adoption occurs and we receive proper documents from the Court, the original birth certificate is removed from the file and replaced with the new adoptive birth certificate.

The original birth certificate and court documents are placed in a sealed confidential file and only opened by order of the court or as provided for in Oklahoma Statutes.

Remarks: Remember that once an individual is adopted the adoptive information is the only information that need be provided to obtain the official birth certificate of record.

Paternity means fatherhood. Establishing paternity helps ensure support from both parents, allows the child to have the father's last name and access family medical history.

When a woman is married, her husband is legally presumed to be the father of the child. However, if the parents are not married to each other at the start of the pregnancy or at the birth of the child, paternity needs to be established.

Fee: $40.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Paternity can be established if both parents sign an Acknowledgment of Paternity.

If the mother is married to a man who is not the natural father of the child, the husband must also sign a Denial of Paternity, 03PA210E.

Remarks: A judge can also establish paternity.


Death

Location:
Oklahoma State Department of Health
Vital Records Service, Room 117
1000 Northeast 10th
Oklahoma City, OK 73117

Mailing Address:
Oklahoma State Department of Health
Vital Records Service
1000 Northeast 10th
Oklahoma City, OK 73117

Tel: (405) 271.4040
Email: askvr@health.ok.gov
Website

Certified copies of Oklahoma death certificates are available at the Oklahoma State Department of Health Vital Records Service.

Application for obtaining a death certificate may be submitted by writing to our office or by visiting one of our office locations.

Fee: $15.00 per copy
Time-frame: since October 1908.
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Remarks: For earlier death records, write to the Probate Court in the county where the event occurred.

Death Certificate Amendments

Fee: $35.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

  • Attending Physician/Medical Examiner Section

Items in this section may only be amended upon application of the medical examiner or the attending physician indicated on the original filed certificate of death.

Remarks: This section includes the cause and manner of death as well as other pertinent information related to the fact of the death.

  • Funeral Home Section - Minor Changes

Minor corrections to a death certificate can be made with a statement of correction from the funeral home which must attest to the fact that the corrections are being made based on an error made for the funeral home. In some cases additional documentation will be required to clarify the item such as minor misspellings.

  • Funeral Home Section - Other Changes

All other changes are subject to review and submission of legal documentation. Applications submitted and not accepted may be submitted by filing a petition with the Administrative Hearing Clerk pursuant to OAC 310:2 and seek a final decision by an Administrative Law Judge granting the relief requested.

The applicant shall bear the burden of proof, by clear and convincing evidence that the proposed change, alteration or amendment sought by the Applicant corrects an error or misstatement of fact as to any information supplied to the State Registrar by the funeral home.

Certificate of Birth Resulting in Stillbirth

In accordance with Oklahoma State Statutes, a Stillbirth (Fetal Death) certificate must be filed within three (3) days after the delivery for registration.

The funeral director or person acting as such who first assumes custody of a fetus shall file the fetal death certificate.

In the absence of such a person, the physician or other person in attendance at or after the delivery shall file the certificate of fetal death.

The medical certification shall be completed and signed within forty-eight (48) hours after delivery by the physician in attendance at or after delivery, except when inquiry into the cause of death is required by Section 938.

Fee: $40.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Remarks: By state law, Certificate of Birth Resulting in a Stillbirth are not open for public inspection and may only be requested by the parent of the stillborn child. By signing the request, you are indicating that you are the parent of record.

Memorial Certificate of Birth Resulting in Stillbirth

In accordance with the Missing Angel Act - Christopher and Kendall's Law - this memorial certificate will become available November 1, 2008. The Memorial Certificate is only available to the parents of the stillborn child.

This is not a new certificate, but is an abstract of the information recorded on the Legal Fetal Death/Stillbirth certificate and was designed to memorialize the stillbirth event.

This certificate shall not be used as evidence of live birth nor for identification purposes.

Fee: $15.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $15.00 each.

Remarks: The Memorial Certificate is printed on an 8 1/2" x 11" page with a dark trim, on a sea foam green background bearing a white dove. The Certificate will reflect the name, date of delivery, place of birth, and parent's names.


Marriage

Location:
Oklahoma State Department of Health
Vital Records Service, Room 117
1000 Northeast 10th
Oklahoma City, OK 73117

Mailing Address:
Oklahoma State Department of Health
Vital Records Service
1000 Northeast 10th
Oklahoma City, OK 73117

Tel: (405) 271.4040
Email: askvr@health.ok.gov
Website

Marriage bonds, affidavits, licenses, and certificates were kept by each county beginning about 1890 or when the county was created.

For certified copies of marriage records, please write to the Probate Court in the county where the event occurred.

Time-frame: since 1890-1907.

Remarks: Copies of marriage records are not available from the Clerk of Court in county where license was issued.

Divorce

Location:
Oklahoma State Department of Health
Vital Records Service, Room 117
1000 Northeast 10th
Oklahoma City, OK 73117

Mailing Address:
Oklahoma State Department of Health
Vital Records Service
1000 Northeast 10th
Oklahoma City, OK 73117

Tel: (405) 271.4040
Email: askvr@health.ok.gov
Website

Divorces were granted after 1907 by the district courts or the circuit court in each county. You can write to the clerk of the court for information.

For certified copies of divorce records, please write to the Probate Court in the county where the event occurred.

Time-frame: since 1907.

Remarks: Copies of divorce resolutions are available from the Clerk of Court in county where divorce was granted.

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